Assists in coordinating the agenda of meetings and maintaining the calendar as per the ‘Global Network Environment’.
Assists in the planning and execution of officewide events.
Works closely and effectively with the Vice President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Completes a broad variety of administrative tasks for the CEO and executive team including managing several active calendars of appointments, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans/itineraries/agendas, and compiling documents for travel-related meetings.
Provides a bridge for smooth communication between the executive team and external contacts
Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures
Answer phone and relay messages when needed.
Greet guests in a professional manner.
Plans, coordinates, and ensures the executive team’s schedules are followed and respected.
Communicates directly, and on behalf of the Vice-President and executive team, with external partners on matters related to executive programmatic initiatives.
Requirements
Strong organizational skills that reflect the ability to perform multiple tasks seamlessly with excellent attention to detail.
Proven ability to handle confidential information with discretion and be adaptable to various competing demands.
Strong interpersonal skills and the ability to build relationships with coworkers and external partners.
Expert level is written and verbal communication skills. (German language is preferable)
Highly resourceful team player with the ability to also be extremely effective independently.
Demonstrated proactive approaches to problem-solving with strong decision-making capabilities.
Forward thinker who actively seeks opportunities and proposes solutions.